A hotel menu has more than one job: breakfast, room service, the restaurant and the bar, each with its own times. A QR code menu keeps all of them current and puts them in the guest’s hand, with no folder to print or replace. You can set one up for free in about 15 minutes.
- Decide what guests order from the room: breakfast, room service, drinks.
- Photograph your printed menu and let AI type it in, then check every price.
- Write the serving times into each section’s description.
- Add a WhatsApp button to the front desk or kitchen (Starter and above).
- Print the code and put it in every room, at the front desk and in the restaurant.
How to set up a hotel menu guests will use
- Group the menu by how guests order Use sections such as Breakfast, All-day dining, Room service, Bar and Soft drinks. A guest in a room should find what they want in two taps.
- Put the times where guests will see them “Breakfast 6:30 to 10:00” in the section description saves calls to the front desk.
- Keep names short and details in the description “Club sandwich” is the name. “Chicken, bacon, egg, fries on the side” is the description. Add allergens here.
- Use the sold-out switch for the evening On the Starter plan and above, switch a dish to sold out when the kitchen runs out, so guests do not order it.
- Add one way to order A WhatsApp order button to the front desk or kitchen number (Starter and above), or a line such as “Dial 0 for room service” in a section description.
An example hotel menu layout
A made-up example for a small hotel:
| Section | Example items |
|---|---|
| Breakfast (6:30 to 10:00) | Continental · Full cooked breakfast · Fruit and yoghurt |
| All-day dining | Club sandwich · Burger and fries · Soup of the day |
| Room service (until 22:00) | Pasta · Grilled fish · Dessert of the day |
| Bar | Beer · House wine, glass · Cocktail of the day |
| Soft drinks and hot drinks | Juice · Soda · Coffee · Tea |
Where to put the QR code in a hotel
- In every room: a small card on the bedside table or desk, next to the phone, with “Scan for menu and room service”.
- At the front desk: so walk-in guests and visitors can see what is on offer.
- In the restaurant and bar: on tables or the counter, as in a normal restaurant.
- Next to the Wi-Fi details: guests who are connecting anyway will see it. You can also make a Wi-Fi QR code for the same card.
Tip: scan the code with two different phones in a real room before you print one for every room, and use a card finish that does not reflect the lamp.
Free or paid for a hotel?
The free plan gives you one text menu with a downloadable QR code, and AI that types in your menu from a photo (2 times a month). That works for a small guesthouse with a single menu. Starter is $1.99 a month ($19.90 a year) and adds pictures (up to 60), your logo and colours, a sold-out switch, a WhatsApp order button and scan counts. A hotel with a restaurant, a bar and room service will usually want Business, $4.99 a month, which has up to 5 menus and 300 photos. You can try every paid feature for 7 days with no card needed. Prices are shown in US dollars, paid by card, prepaid, with no automatic renewal. See the pricing page for every plan.
Make your hotel menu
Free plan, no card needed. Upload a photo of your menu and AI types it in.
Questions people ask
Is a QR code menu good for hotel room service?
Yes. A printed room service folder is out of date as soon as a price or a dish changes, and it is easy to lose. A QR code menu is always current, and guests can open it from their own phone without calling the front desk to ask what is available.
Can I have separate menus for the restaurant, the bar and room service?
On the Business plan you can have up to 5 menus, each with its own QR code. On the free and Starter plans you have one menu, so a small hotel or guesthouse can put Breakfast, Room service and Bar into one menu as separate sections.
Can guests order from the room?
On the Starter plan and above you can add a WhatsApp order button using your front desk or kitchen number, so a guest can send their order from the menu. It is a simple message, not a full ordering and billing system, so you still confirm and charge the order as you do today.
How do I show breakfast hours or room service times?
Write the times in the section or item description, for example “Breakfast 6:30 to 10:00” or “Room service until 22:00”. Menus do not have a separate opening hours box, so the description is the place for it.
Do guests need an app?
No. They open the phone camera and point it at the code. They do need a data connection or the hotel Wi-Fi, so put the Wi-Fi name and password, or a Wi-Fi QR code, next to the menu code.
What about allergen and alcohol information?
Write allergens in each item’s description and keep them up to date. Rules about allergen information and alcohol differ by country, so check your local requirements. The menu only shows what you type in.
Related tools and guides
- QR Menus — editable QR code menus with a free plan.
- See a sample menu — open a real example on your phone.
- QR code menu for a bar — drinks lists and happy hour.
- Turn a paper menu into a QR menu — photo in, menu out.
- How much does a QR code menu cost? — what is free and what is paid.