A payment receipt confirms that money was received, for what, and how it was paid. Below is a filled-in example for goods paid online, wording to copy, and steps to make one as a PDF with the free receipt generator, with no sign-up.
- The word “Receipt”, a receipt number and the date paid.
- Your business name and contact details.
- Who paid (“Received from”).
- What was bought, with quantity and price for each item.
- The total paid.
- The payment method and a reference, such as an order number.
- Your returns or exchange terms, if you have any.
Example payment receipt
A made-up example: a small online shop sells two candles and a gift box, paid online.
| Receipt number | RCT-0034 |
|---|---|
| Date paid | 30 October 2026 |
| Received from | Amara Okafor |
| Received by | Ember & Oak Candles · [email protected] |
| Payment method | Online payment |
| Reference | Order 2087 |
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Soy candle, cedar | 2 | $18.00 | $36.00 |
| Gift box | 1 | $4.50 | $4.50 |
| Delivery | 1 | $5.00 | $5.00 |
| Total paid | $45.50 | ||
With a “Paid” mark and, in the terms, “Unused goods can be exchanged within 7 days with this receipt.”
Wording you can copy
Type these into the receipt’s Terms & conditions or notes, and change them to match your own policy.
Goods: Thank you for your order. Unused goods can be exchanged within 7 days with this receipt.
Service: Payment received in full for the service described above. Thank you for choosing us.
Part payment: This receipt confirms a part payment of $20.00. The balance of $25.50 remains due.
Make a payment receipt in 2 minutes
These steps use the free TaskingMint receipt generator. It works on your phone.
- Add your business details once Under Your business, add your name, phone, email and your logo. Your browser remembers them for next time.
- Add who paid Type the customer’s name in Received from.
- Set the date and the number Check the receipt number and set Date paid to the day the money arrived.
- List what was bought One line per item with quantity and price. The total is worked out for you.
- Pick the payment method and add a reference Choose Cash, Card, Bank transfer, Cheque or Online payment, and type the order or invoice number in Reference.
- Add your terms and download Put your returns policy in Terms & conditions, or tap a ready-made line. Then click Download PDF to send it, or Open / print for a paper copy.
Make your payment receipt now
Free, no sign-up, any currency. A clean PDF with your logo and a PAID mark.
Good habits with receipts
- Issue the receipt when the money arrives, not before.
- Put the order or invoice number in the reference so the two match.
- Number receipts in order and never reuse a number.
- Keep a copy of every receipt with the matching invoice. See invoice vs receipt vs bill.
- Check part payments: say clearly what was paid and what remains. See the cash payment receipt sample.
Issuing receipts every day?
The free generator keeps your business details in your browser, but not your customers or past receipts. The Starter plan saves your receipts and customers in an account, and it removes the “Made with TaskingMint” line from your PDFs. Starter costs $0.99 for a day or $3.99 a month, with a free 7-day trial and no card needed. The free receipt generator stays free.
A note on local rules: what a receipt must show, and how long you must keep records, depends on your country. This guide covers good practice. For the exact rules, ask your local tax office or an accountant.
Questions people ask
What is a payment receipt?
A payment receipt is a document that confirms you received money for goods or services. It shows who paid, how much, when, how they paid and what it was for.
What should a payment receipt include?
A receipt number and date, your details, who paid, what was bought with the amounts, the total paid, the payment method, a reference such as an order or invoice number, and any returns or exchange terms.
Do I give a receipt for card or online payments?
It is good practice, and many customers expect one. The payment provider may send its own confirmation, but your own receipt shows what was bought and carries your business details.
Can I send a receipt by WhatsApp or email?
Yes. Download the PDF and send it. A digital receipt works as well as a printed one for most customers. Check your local rules if you need to keep paper copies.
What if the customer paid only part of the price?
Write the amount received as a part payment and say what balance remains. You can then make a second receipt when the rest is paid.
Should I put a returns policy on the receipt?
If you have one, yes. A line such as “Goods can be exchanged within 7 days with this receipt” in the terms removes arguments later. Only write a policy you really follow.
Related tools and guides
- Receipt generator — free PDF receipts for cash, card and transfers.
- What to include on a receipt — the details that matter.
- Cash payment receipt sample — wording for full, part and deposit payments.
- Rent receipt template — an example for landlords and tenants.