A cash payment receipt confirms that someone paid you in cash: who paid, how much, for what and when. Below is a filled-in sample, wording you can copy, and steps to make one as a PDF with the free receipt generator (no sign-up) or to print for a paper copy.
- The word “Receipt”, a receipt number and the date paid.
- Who received the money (your name or business) and your contact details.
- Who paid (“Received from”).
- The amount, in numbers, and ideally in words.
- What it was for, such as goods sold or a service done.
- The payment method: Cash.
- A reference, such as an invoice number, if there is one.
- A signature or the name of the person who received the money.
Sample cash payment receipt
A made-up example: a freelance seamstress is paid in cash for altering a dress.
| Receipt number | RCT-0021 |
|---|---|
| Date paid | 26 October 2026 |
| Received from | Lena Ortiz |
| Received by | Rosa Tailoring · 5 Market Street · [email protected] |
| Payment method | Cash |
| Reference | Invoice INV-0018 |
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Dress alteration (hem and waist) | 1 | $35.00 | $35.00 |
| Total received | $35.00 | ||
With a “Paid” mark, the line “Thirty-five dollars received in cash”, and “Received by: Rosa Diaz” at the bottom.
Wording you can copy
Full payment: Received from Lena Ortiz the sum of $35.00 (thirty-five dollars) in cash, as payment for dress alteration, invoice INV-0018. Paid in full.
Part payment: Received $200.00 in cash from Lena Ortiz as a part payment for catering services. Balance of $300.00 remains due.
Deposit: Received $100.00 in cash from Lena Ortiz as a deposit to reserve the date. The deposit will be deducted from the final invoice.
Use the description line for this wording, or put it in the notes. Make sure it says what you really agreed with the payer.
Make a cash receipt in 2 minutes
These steps use the free TaskingMint receipt generator. It works on your phone.
- Add your details Under Your business, add your name, address, phone and email. Add a logo if you have one.
- Add the payer Type their name in Received from.
- Set the date and number Check the receipt number and set Date paid.
- Describe what was paid for Add one line with the description, quantity and price. The total is worked out for you.
- Choose the payment method Type or choose Cash in Payment method, and add an invoice number in Reference if there is one.
- Add a signature box Tick Signature boxes so the receipt prints a “Received by” box for you to sign.
- Print or send it Click Open / print to hand over a paper copy, or Download PDF to send it by email or WhatsApp.
Make a cash receipt now
Free, no sign-up. A clean PDF with a clear “Paid” mark in about 2 minutes.
If you write the receipt by hand
- Use a numbered receipt book, with a carbon copy if you can.
- Write in ink, and do not leave blank spaces next to the amount.
- Sign it, and ask the payer to check the amount before they leave.
- Keep the copy somewhere safe, in number order.
Giving receipts often?
The free generator keeps your business details in your browser, but not your customers or past receipts. The Starter plan saves your documents and customers in an account and removes the “Made with TaskingMint” line from your PDFs. Starter costs $0.99 for a day or $3.99 a month, with a free 7-day trial and no card needed. The free receipt generator stays free.
A note on local rules: what records you must keep and for how long depends on your country. This guide covers good practice for a simple cash receipt. For tax or legal requirements, ask your local tax office or an accountant.
Questions people ask
Why give a receipt for a cash payment?
Cash leaves no bank record. A receipt shows the payer paid, how much, and when, which protects both sides if there is ever a disagreement.
Does a cash receipt need a signature?
It is not always required, but a signature or the name of the person who received the money makes it stronger. The generator can print a “Received by” box.
Should I keep a copy?
Yes. Give the original to the payer and keep a copy. If you make receipts online, save the PDF; if you write them by hand, use a carbon copy or take a photo.
Should I write the amount in words as well as numbers?
It is a good habit for large amounts because it is harder to change. Write both, for example “$1,250.00 (one thousand two hundred fifty dollars)”.
What if the payer paid only part of the amount?
Write the amount actually received and add “Part payment, balance of $X still due”. Do not write “paid in full”.
Is a cash receipt a legal document?
It is proof of a payment. What it means legally, and whether you must keep records for tax, depends on your country, so check your local rules.
Related tools and guides
- Receipt generator — free payment receipts with your logo and a “Paid” mark.
- What to include on a receipt — the full checklist for any business.
- Payment receipt template — an example for goods paid online or by card.
- Rent receipt template — an example for landlords and tenants.
- Invoice generator — bill first, then send the receipt.