A plumbing invoice should show the call-out, the hours worked and every part used, so the customer can pay without asking a single question. Below is a filled-in example, wording to copy, and steps to make one as a PDF with the free invoice generator, with no sign-up.
- The word “Invoice”, an invoice number and the date.
- Your name or business name, phone, email and any licence or registration number you use.
- The customer’s name and the job address.
- A call-out fee, if you charge one.
- Labour: hours and your hourly rate.
- Parts and materials, one line each, with quantity and price.
- The total, any deposit already paid, and the balance due.
- The due date, how to pay, and any agreed warranty or terms.
Example plumbing invoice
A made-up example: a plumber replaces a leaking kitchen tap.
| From | Clearwater Plumbing · 22 Mill Road · 555 0142 · [email protected] |
|---|---|
| Bill to | Maria Santos · 21 Elm Avenue (job address) |
| Invoice number | INV-0031 |
| Invoice date | 28 October 2026 |
| Payment terms | Due on receipt |
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Call-out fee | 1 | visit | $60.00 | $60.00 |
| Labour: replace kitchen tap, check for leaks | 2.5 | hour | $55.00 | $137.50 |
| Mixer tap, chrome | 1 | pcs | $42.00 | $42.00 |
| Copper pipe | 3 | m | $6.00 | $18.00 |
| Fittings and seals | 1 | set | $12.00 | $12.00 |
| Total due | $269.50 | |||
Under it, a line for how to pay (“Bank transfer to… or cash on the day”) and a short thank-you.
Wording you can copy
Type these into the invoice’s Notes and Terms & conditions boxes, and change them to match what you really agree with customers.
Notes: Thank you for choosing Clearwater Plumbing. Please pay by bank transfer to account 00000000, using INV-0031 as the reference.
Terms, one per line:
Payment is due on receipt of this invoice.
Parts are charged at the prices shown.
Any extra work found during the job will be quoted before it is done.
Only add a warranty if you really offer one, and say exactly what it covers and for how long.
Make a plumbing invoice in 2 minutes
These steps use the free TaskingMint invoice generator. It works on your phone, so you can invoice from the van.
- Add your business details once Under Your business, add your name, phone, email and, if you like, your logo. Your browser remembers them for next time.
- Add the customer Type their name, and put the job address in the address box.
- Set the payment terms Choose Due on receipt, or 7 days or 14 days for bigger jobs.
- List the call-out, labour and parts One line each. Set the Unit to hour for labour and m or set for materials. The total is worked out for you.
- Add how to pay Put your bank details in the notes, and any agreed terms in Terms & conditions.
- Download and send Click Download PDF and send it by WhatsApp or email, or use Open / print for a paper copy.
Make your plumbing invoice now
Free, no sign-up, any currency. A clean PDF with your logo in about 2 minutes.
Tips to get paid faster
- Invoice the same day while the work is fresh.
- Itemise parts. It shows you are not padding the bill.
- Quote first for bigger jobs, so the invoice holds no surprises. Use the quotation generator.
- Make paying easy: bank details or a payment link on the invoice.
- Send a receipt when cash or a transfer arrives.
Invoicing every week?
The free generator keeps your business details in your browser, but not your customers or past invoices. The Starter plan saves your invoices and customers in an account, so a repeat customer’s invoice starts ready, and it removes the “Made with TaskingMint” line from your PDFs. Starter costs $0.99 for a day or $3.99 a month, with a free 7-day trial and no card needed. The free invoice generator stays free.
A note on local rules: licences, tax and what you must show on an invoice differ by country and trade. This guide covers good practice. For the exact rules, ask your local tax office or an accountant.
Questions people ask
What should a plumbing invoice include?
Your business details, the customer and the job address, an invoice number and date, a clear list of labour and materials, the total, how and when to pay, and any warranty or terms you have agreed.
Should I charge a call-out fee as a separate line?
Many plumbers do. A separate call-out line makes it clear what the visit costs before the work, and the customer can see labour and parts separately.
How should I show labour and parts?
Show labour by the hour (hours times your hourly rate) and each part or material on its own line with a quantity and price. Customers trust a breakdown more than one large total.
Can I add a markup on parts?
Yes, if that is how you price. Put the price you charge on the invoice. Be consistent, and tell the customer in your quote if parts are charged at cost plus a percentage.
Should I ask for a deposit on bigger jobs?
It is common for large jobs, or when you must buy expensive parts first. Say so in your quote, and show the deposit as already paid on the final invoice.
Do I charge tax on a plumbing invoice?
It depends on your country and whether you are registered. The generator has optional tax boxes, but check your local rules to know what applies to you.
Related tools and guides
- Invoice generator — free PDF invoices with your logo, any currency, tax and discounts.
- How to write an invoice — the full checklist and worked example.
- Invoice template for freelancers — an hourly and project example.
- Invoice template for photographers — session, images and a deposit.
- Quotation template — quote the job before you start.